Claretian Associates builds community within the culturally diverse neighborhood of South Chicago by working with community leaders, residents and organizations to provide affordable housing and related services for low-and-moderate income people, build resident-based leadership, and serve as a catalyst in creating innovative solutions to improve the quality of life.

Since 1991, we have built a network of relationships and activities that have affirmed our faith in the future of South Chicago. Continuing our housing programs and wrap around services in a targeted 12-block area where we have created a total of 137 affordable homes and apartments, Claretian Associates works with other neighborhood stakeholders to undertake community development projects and services that continue to enrich the lives of the Southeast Chicago area.

Position Summary:
This Accounting Manager manages the finances for Claretian Associates and its 100 rental properties. The Accounting Manager handles the day-to-day accounting as well as long-range financial plans. The Accounting Manager is part of the organization’s senior staff and reports to the Executive Director.

Direct Reports:
Accounts Payable Clerk and Accounts Receivable Clerk

Responsibilities:
For Claretian Associates, Villa Guadalupe Senior Services, Casa Kirk Apartments & other rental properties:
·   Manage month-end close process to deliver timely and accurate GAAP financial statements and related analysis.
·   Lead, manage, and mentor accounts payable and accounts receivable clerks.
·   Establish, maintain, and enforce appropriate internal controls and financial processes and procedures.
·   Supervise all bank and general ledger account reconciliations.
·   Serve as main fiscal contact for all government funded agreements, submitting timely cash reimbursement vouchers and required financial reports.
·   Assist Associate Director in preparing program budgets for specific funding proposals and in monitoring financial compliance for all grants received.
·   Oversee payroll processing for grant funded employees.
·   Monitor cash flow to ensure availability of funds.
·   Serve as liaison to Finance Committee; develops agendas, prepares minutes, and advises management and Board of Directors regarding financial matters. 
·   Assist Executive Director with development and monitoring of annual budget.
·   Monitor financial performance against budget, communicating significant variances to management and facilitating steps to address these variances.
·   Lead annual audit process and liaison with contracted audit firm.
·   Serve as a liaison with banks and lenders to ensure that financial activities and reports are in compliance with applicable terms and conditions.
·   Monitor property insurance and assure that insurance claims are filed. Address agency insurance needs; ensure proper and adequate coverage.
·   Maintain required professional knowledge and job skills. 
·   Perform other duties as required. 

Performance Measures:
·         Maintenance of positive cash flow and cash position.
·         Accurate and timely bill payments, collection of AR, and financial reporting.
·         Duties carried out in accordance with agency requirements and U.S. GAAP.
·         Accounting records and reports organized and easily accessible to management.

Qualifications:
·   Bachelor’s degree in accounting, finance or related field, CPA preferred
·   Minimum of 5 years accounting experience, preferably in non-profit environment
·   Strong knowledge base of U.S. GAAP and internal controls
·   Excellent organizational skills, with high level of attention to detail and deadlines
·   Proficient use of computer applications including Microsoft Office, especially Excel. Experience with FundE-Z a plus.
·   Strong oral and written communication skills; ability to communicate effectively and professionally to all levels.

Interested applicants should email their resume and cover letter to angelah@claretianassociates.org. 

Overall Responsibilities:

• Working with Executive Director and other key staff to establish, build and maintain key relationships within government, private and nonprofit sectors.
• Collaborating with CA staff to create a cohesive integration of external programs within CA’s overall organizational plan and structure.
• Working with various stakeholders to attract and integrate new or improved services to the southeast side.
• Collaborating with other organizations and staff engaged in community comprehensive planning citywide.
• Providing project management to a range of programs ranging from real estate to social services. This may include but is not limited to the development of physical facilities and human services, and implementing recommendations resulting from planning efforts.
• Generating organizational and community commitment to new priorities and projects.
• Assisting South Chicago key partner organizations in the identification, coordination and securing of funding and other resources for local projects and initiatives.
• Assessing existing programs operating within the organization’s neighborhood and identifying service deficiencies and opportunities.
• Assessing the merits of exemplary programs in use elsewhere for adaptation to the organization’s community.
• Supervising the staff within program structure.
• Preparing reports, as required, for submission to funding partners.

 
Essential Responsibilities (Safe Passages):

• Recruiting, screening, hiring, training, and maintaining a cadre of Community Watchers to provide student supervision along approved safety routes.
• Recruiting, screening, hiring, training, and maintaining Key Personnel who will 1) supervise Program activities and Community Watchers, 2) ensure that Community Watchers are on time for school arrival and dismissal times, 3) be responsible for the accountability and documentation for the Program, 4) supervise and coordinate Community Watchers assigned to the community during the Safe Passage Program
• Submit a weekly staffing report for any and all Community Watchers and Program Administrators.
• Submit daily electronic Incident Reports, weekly Incident Logs, and monthly Service Evaluation Reports to the Board of Education.
• Provide outreach to local school administrators in efforts of connecting organizational programs and wraparound services to students and/or parents.

 
Performance Metrics
Improvement in School Attendance
Decrease in before- and after-school behavior violations
Decrease in number of students who are victims of violent crime and
Increase student perception of safety traveling to and from school.
 
Essential Responsibilities (CeaseFire):

• Hire and provide support to a UIC/CeaseFire Program Manager.
• Promote the CeaseFire message of “No Shooting”) through the use and distribution of public education materials, hosting or participating in neighborhood events and other means.
• Hire and provide support to current CeaseFire staff, to mediate and intervene with conflicts and provide other support to individuals who are involved or likely to become involved in shootings.
• Provide general office and administrative support to Project staff
• Develop and implement a strategy for obtaining information about shootings within 24 hours of their occurrences from the local police and will engage in continuous efforts to build a relationship with law enforcement that fosters the sharing of appropriate information in a timely manner.
• Work with project staff to complete community specific short (and intermediate) term objectives for CeaseFire beats.
• Submit program data, reports, and other information required by the Project to the appropriate stakeholders in a timely manner.

 
Overall Performance Measures

• Plans/projects are completed on schedule, within budget and in accord with desired outcomes.
• Community is improved. Progress is made toward meeting needs of target population.
• Administration fee income is generated for agency.
• High level of customer and community satisfaction.
• Growth in community partners’ diversity and organization.
• Administration fee is generated for the organization
• Be able to show programs/services as having strong alignment to organizational mission and goals.

 
 
Qualifications:  A bachelor’s degree is required; an advanced degree in a community development or related field is preferred.  At least 5 years experience in a management position within a nonprofit, government or relevant corporate setting.  A proven track record in designing and implementing social, housing, economic development and/or other related programs.  Be a multi-tasker, self-starter with strong project and time-management skills. Be accurate and organized. Fundraising and grant writing experience. The demonstrated ability to develop and lead teams in diverse settings (groups and mindsets).  A demonstrated entrepreneurial orientation with the ability to work cohesively within an organizational setting . Excellent writing and oral presentation skills. Strong Computer skills.  Spanish speaking strongly preferred. Must be willing to work flexible hours, including some evenings and weekends.
 
Preferred Candidates will also maintain:

• Familiarity with the Collective Impact Model and its implementation
• Familiarity with Community Based Participatory Research
• Experience working with diverse populations and community stakeholders
• Working knowledge of Adverse Childhood Experiences (or ACEs)

To apply, please submit a resume and cover letter to angelah@claretianassociates.org with "Program Manager, Safety" in the subject line. 

Essential Responsibilities:

• Working with Executive Director and other key staff to establish, build and maintain key relationships within government, private and nonprofit sectors.
• Collaborating with CA staff to create a cohesive integration of external programs within CA’s overall organizational plan and structure.
• Working with various stakeholders to attract and integrate new or improved services to the southeast side.
• Collaborating with other organizations and staff engaged in community comprehensive planning citywide.
• Oversee the planning, coordination, and implementation of activities related to the implementation objectives of the South Chicago Neighborhood Network
• Providing project management to a range of programs ranging from real estate to social services. This may include but is not limited to the development of physical facilities and human services, and implementing recommendations resulting from planning efforts.
• Generating organizational and community commitment to new priorities and projects.
• Assisting South Chicago key partner organizations (including local learning institutions) in the identification, coordination and implementation of local projects and initiatives while securing funding and other resources.
• Assessing existing programs operating within the organization’s neighborhood and identifying service deficiencies and opportunities.
• Assessing the merits of exemplary programs in use elsewhere for adaptation to the organization’s community.
• Supervising the staff within program structure.
• Preparing reports, as required, for submission to funding partners.

 ​Performance Measures:

• Plans/projects are completed on schedule, within budget and in accord with desired outcomes.
• Community is improved. Progress is made toward meeting needs of target population.
• Administration fee income is generated for agency.
• High level of internal and external customer and community satisfaction.
• Growth in community partners’ diversity and organization.
• Be able to show programs/services as having a strong alignment to organizational mission and goals.

 
 
Qualifications:  A bachelor’s degree is required; an advanced degree in a community development or related field is preferred.  At least 5 years experience in a management position within a nonprofit, government or relevant corporate setting.  A proven track record in designing and implementing social, housing, economic development and/or other related programs. Project Management experience required. Strong skills in networking required. Must be a multi-tasker, self-starter with strong project and time-management skills. Be accurate and organized. Fundraising and grant writing experience. The demonstrated ability to develop and lead teams in diverse settings (groups and mindsets).  A demonstrated entrepreneurial orientation with the ability to work cohesively within an organizational setting . Excellent writing and oral presentation skills. Strong Computer skills.  Spanish speaking strongly preferred. Must be willing to work flexible hours, including some evenings and weekends. Knowledge on the Collective Impact Model and its implementation required.
 
Preferred Candidates will also maintain:

• Familiarity with Community Based Participatory Research
• Experience working with diverse populations and community stakeholders
• Working knowledge of Adverse Childhood Experiences (or ACEs)​

To apply, please send a resume and cover letter to angelah@claretianassociates.org with "Program Manager, Collective Impact" in the subject line.